LifeStyle Aviation is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the Principal/CEO, and the broader teams. The ideal candidate will effectively manage complex schedules, streamline communication, handle confidential information, and spearhead key company projects. This role is central to improving efficiency and supporting sales initiatives across the organization.
At LifeStyle Aviation, we are a team of passionate professionals who love aviation and do the right thing. Our mission is to help individuals achieve their life’s dreams through personal ownership of modern aircraft. Whether it's learning to fly, exploring our innovative ownership options, or acquiring a personal aircraft, we are here to create a pathway to success and provide an exceptional experience.
We are committed to providing accurate education on the purchase and operation of modern, safe, and cost-effective airplanes. Our online presence continues to flourish, with millions of video views and a thriving community of hundreds of thousands of followers on Instagram. Joining LifeStyle Aviation means becoming part of a vibrant team that combines expertise, enthusiasm, and an unwavering commitment to delivering outstanding service in the aviation industry.
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Responsibilities
- Executive & Administrative Support
- Manage the Principal/CEO's complex calendar, prioritizing meetings, and ensuring seamless scheduling for both internal and external engagements.
- Act as the primary gatekeeper for the CEO, drafting professional correspondence and preparing effective communication templates for client outreach and call scheduling.
- Organize and filter executive emails, implementing efficient systems for communication management.
- Manage, organize, and track critical company documents, including closing checklists, legal records, and files within Google Drive.
- Operational & Financial Processing
- Prepare and submit invoices, manage accounting records, and assist with financial operations for various entities.
- Assist the accounting team by tracking and organizing vendor bills, expenses, and monthly financial data.
- Support logistics for business operations, including office management, procurement, and physical organization
- Provide support on complex financial and regulatory topics, such as in-depth tariff research instructions and HTS codes.
- Recruitment & Human Resources
- Lead the initial stages of the recruitment pipeline by drafting, completing, and posting job descriptions to the company website and professional platforms like LinkedIn.
- Review applicant submissions, organize video requests, and schedule interviews for strong candidates to move them through the hiring process.
- Process onboarding paperwork and ensure necessary documentation is completed for new employees.
- Sales & Project Management
- Manage customer data and activities within the CRM system (e.g., AvWare).
- Assist the sales team in following up on current opportunities and tracking the progress of active deals.
Requirements
- Proven experience as an Executive Assistant, Sales Support Specialist, or similar role.
- Exceptional organizational skills and meticulous attention to detail
- Proficiency in the Google Workspace suite (Docs, Sheets, Drive, Calendar) and familiarity with CRM systems.
- Strong verbal and written communication skills with experience drafting professional correspondence.
- A proactive, results-oriented mindset with the ability to take initiative and manage multiple priorities in a fast-paced environment.
- The ability to handle highly sensitive and confidential information, including financial statements, contracts, and personnel records.
- Experience in the aviation or a highly technical/regulated industry is a plus.
Preferred qualifications
- Proactive desire to go above and beyond role requirements
- Desire to innovate and redefine approach
- Prior collaboration or personal project management experience
- Proven aptitude in seeking creative solutions to multi-faceted challenges
- Ability to influence, inspire, and lead from any role
Apply now for the Executive Assistant role!
If you are an organized and strategic thinker who is passionate about aviation and moving projects forward, we invite you to apply for this exciting opportunity to join our team at LifeStyle Aviation.
Complete Interview Process
Submit Application
Take your time and submit your most up-to-dat resume.
Create a
2 minute Video
Follow given instructions and show off your creativity.
Virtual
Interview
Meet the team online and
tell us all about yourself.
In-Person
Interview
Come visit our office
for a final interview.
Compensation
This position will begin at 20 hours per week, hybrid role. The EA will work closely with all teams on meaningful projects during agreed-upon hours. Responsibilities will be tailored to fit within a manageable workload for a part-time schedule. Compensation is hourly, with details discussed during the interview process.
An Executive Assistant can expect to earn an hourly rate from $22/hr to $30/hr.
We care about our Culture & Values
We think our culture is hard to beat! Watch this video recapping our company's annual beach trip this past year.
LifeStyle Aviation is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other legally protected status. LifeStyle Aviation reserves the right to modify or discontinue any job posting at any time without notice. All offers of employment are contingent upon the successful completion of a background check, as well as the ability to provide proof of eligibility to work in the United States. The company also reserves the right to request additional information from applicants in order to determine suitability for employment.
